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Job ID:
Job Type:
Temporary Assignment or Contract
24 mois /24 months
Job Category:
General Administration
Open Positions:
Faculty / Department:
Faculty of Medicine / Faculty of Medicine
Roger Guindon Hall (Smyth Road)
Union Affiliation:
Non-Union Confidential (NC)
Date Posted:
November 25, 2021
Closing Date:
December 19, 2021
Hours per week:

Salary (Grade: NC8)

Hiring salary range

The University of Ottawa—A crossroads of cultures and ideas
The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:
Under the direction of the Director, Human Resources, Payroll and Academic/Clinical Relations (Director) provides strategic and operational advice in the planning, development, implementation and management of the human resources services and activities provided to APUO and APTPUO members for Faculty of Medicine (FoM). These will include labour relations, recruitment, onboarding, retention and career development practices/strategies, interpreting policy, procedures and collective agreements, and corporate and legal matters. 

Provides expert advice to management and members of the unionized and non-unionized academic community on the interpretation and application of the collective agreements and on any labour and employment related matters including but not limited to policies and procedures, grievance handling, mediation and arbitration, conflict investigation, disability and attendance management, discipline and performance management as well as governance related matters.  

In this role, your responsibilities will include:

  • HR Advice: Provides advice and recommendations to the Dean, faculty leadership and department heads on sensitive analysis of case files for labour relations and human resources matters.  Advises on how to deal with complex performance issues, terminations, the interpretation and application of the collective agreements, rules, policies, laws and applicable norms, to ensure adherence and conformity. Ensures compliance with regulatory and legislative requirements, including privacy, human rights, etc. 
  • Labor Relations: Provides advice on matters regarding the collective agreements. Conducts fact-finding research and prepares supporting documentation for disciplinary measures, grievances, arbitrations and administrative courts. Develops strategies for problem resolution for formal and informal processes, striving for strong relationship building between the Faculty and its various academic groups.
  • Negotiations: Ensures a strategic advisory role in identifying key issues and challenges at the faculty in partnership with employee relations, in preparation for academic staff bargaining units’ collective agreement renewals.
  • Academic Staff: Analyzes faculty files and provides recommendations to the Dean based on the evaluation criteria in the collective agreement with respect to: permanency, promotion requests, workloads and disciplinary actions. Oversees the preparation of contracts, notices with regards to special provisions of the APUO Collective Agreement such as the withholding of PTR, formal warnings, employment, termination and/or terms of engagement as they relate to the Faculty and/or its partners.
  • Employee Relations: Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship which in turn promotes a high level of employee morale and motivation.

What you will bring:

  • University degree in a related field of administration, human resources or hospital administration, etc.
  • A minimum of 5 years of progressive experience in the interpretation and application of Collective Agreements, Policies and Procedures, preferably in an academic or hospital context.
  • A minimum of 5 years experience in analytical assessment of complex human resources/legal issues.
  • Demonstrated ability to deal with highly sensitive academic personnel issues with tact, diplomacy and sound judgment.
  • Be able to work autonomously and be a self-starter
  • Strong communications, interpersonal, analytical and organizational skills.
  • Strong writing skills with an eye for detail.
  • Ability to be recognized and accepted by the academic and clinical staff for their level of expertise and competence.
  • Bilingualism (spoken and written) including bilingual administrative writing experience. 
  • Flexibility in work schedule to accommodate committees.
  • Ability to problem solve complex/conflict issues while functioning in a multi union environment. 
  • CHRP is an asset 

Bilingualism: French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.